Administrative/Office Support

Description
DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$22.17/hr.
Excellent benefit package offering 100% employer paid premium health insurance for employees, Dental, Life, Vision; EAP, FSA, PTO, retirement plan, tuition reimbursement, and more!

Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.

Contact
Dawn True
[email protected]

Description
Monday through Thursday, 8:30 am - 4:00 pm, temporary position estimated to last 2 months +/-. Solid MS Word, Excel and Outlook skills, along with a professional presentation and strict confidentiality are needed to be successful in this role. Position will entail:

Calendar and Schedule Management;
Review the ED’s calendar daily and confirm appointments.
Schedule meetings, ensuring no conflicts and allowing adequate preparation time.
Provide meeting reminders, pre-reads, and agendas in advance.
Reschedule or adjust appointments as necessary and inform relevant parties.

Communication Management;
Draft and proofread correspondence on behalf of the ED.
Respond to Board questions and requests and communicate updates via email to board.
Ensure timely responses to internal and external communications.
Maintain contact lists of key stakeholders.
Meeting Preparation and Follow-ups;
Prepare and distribute agendas, minutes, and action items for meetings.
Attend meetings when necessary and take notes.
Follow up on action items and ensure completion by designated deadlines.

Other tasks as needed/assigned.

$18 - $22/hr., DOE.

Requirements
Two employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent

Contact
Dawn True
[email protected]

Description
We are seeking a professional and reliable Front Desk Administrator to join our client’s busy legal office. The ideal candidate will be the welcoming face of their firm, ensuring clients feel at ease while managing essential administrative tasks. The typical schedule is Monday thru Friday, 8:30am-5:00pm. Dress code is business casual. Starting pay is $20-$22 per hour.

Key Responsibilities:
• Answer and direct phone calls promptly and courteously
• Perform typing and data entry tasks with accuracy
• Prepare documents using word processing skills
• Create/maintain physical files
• Provide administrative support as needed

This is an excellent opportunity to become a valued part of a respected team!

Requirements
• Proven experience in a reception or front desk role.
• Working knowledge of MS Word and Adobe for PDF files
• Legal experience ideal, but not required
• Strong communication and organizational skills
• A positive attitude and ability to handle multiple tasks efficiently while maintaining confidentiality
• Two employment references
• High School Diploma or equivalent
• Mature work ethic

Contact
Dawn True
[email protected]

Description
BASS is seeking candidates for a Front Office Administrative position for our eyecare client. Your welcoming personality will work perfect when you are greeting patients, answering phones and working with an amazing staff. This position offers opportunity for growth with our client! Full-time, $16 per hour.

Some other duties will be:
-Schedule appointments and do reminders
-Responsible for maintaining efficient patient flow
-Inputting charges and payments; verify insurance
-Keeping reception area and patient bathroom neat and orderly

Requirements
You bring:
-Data entry and computer skills
-Knowledge of Crystal Practice Management software is a plus
-Great time management skills
-Provide outstanding customer service to patients, vendors, and co-workers
-Requirement: Willing to obtain entry level certification after 6 months of employment

Mon-Fri, 8 am to 5 pm (one day per week 10 am to 7 pm) and every 2nd or 3rd Sat, 9 am to 4 pm. This position is a Contract to Hire and our client offers great benefits when you go permanent (includes an employee discount!). Email your resume today!

Contact
Chris Avery
[email protected]

Phone
207-217-6580

Description
Part-time, permanent position! Monday through Thursday, 8 - 3, Friday, 8 - 1. Our client is seeking a dedicated and professional Receptionist to join our team. This position serves as a back-up for the main Receptionist in providing exceptional customer service while answering phones, transferring calls and greeting guests. Other duties include assisting in administrative duties in other departments as needed.
Greet and assist clients and visitors in a friendly and professional manner.
Manage incoming calls, directing them to the appropriate personnel or department.
Maintain Client files in a confidential and secure manner.
Continue knowledge of payroll software system and changes in wage and tax laws.
Assist with administrative tasks as required to support office operations.

Requirements
Strong customer service skills with a friendly demeanor
Detail oriented, well organized; high degree of accuracy
Working knowledge of MS Office
Experience working at a front desk or in a similar role
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Ability to work beyond regular work hours when needed
Reliable/dependable
Provide two employment references
Mature work ethic
Comparable experience
High School diploma or equivalent

Contact
Dawn True
[email protected]